D & V Casting Terms & Conditions
These are the T&C's sent out to be signed prior to representation. Representation will not take place if not agreed, signed and returned during the registration process.
D&V Casting is a sole agency, we charge commission at 15% of the gross rate paid on any auditions and projects processed directly through our agency. This includes all fees, buyout fees, chaperone fees and any "spin off" payments. Spin off payments can include additional usage of still photographs or film footage, extra voice-overs or additional filming, overseas or additional usage for overseas or an extended period after the original buyout fee has expired. D&V charge 15% of the gross rate paid on indirect castings obtained via other casting agencies who, themselves will also charge a variable commission rate.
In general, payments from Production Companies are sent to D&V Casting directly and money is held for clients in a secure separate account as required by law. All clients should give, if asked, D&V Casting clients' account details for payment. When we receive payment for any Client, we deduct our commission then pay directly into Clients bank account.
Any project sourced by D&V means we should receive commission. If payment is ever made directly to the client or child, it is your responsibility to ensure that we are informed immediately and pay the 15% commission due to D&V Casting upon receipt of the direct payment.
When "Real People/Families" are selected from castings sourced by D&V Casting, 15% commission is deducted from each individual person, that is both adult and child.
Production Companies often take a long time to make payments to clients - this can be 6 months or more. We invoice if required to do so and chase payments as much as possible, but D&V Casting accept no responsibility for non-payment of fees due from any Production Company or any Casting Agent.
Children & Clients must have their own bank or building society account and money will be paid directly to the account. You must bank at least 1/3 of the Childs earnings for them. We keep full records of the amounts Clients have earned and inform the Inland Revenue of earnings that are over the income tax threshold in any financial year. It is your responsibility to ensure any income tax due is paid.
You may refuse an audition, but once you have attended an audition, if the Client/child should be offered the job, it MAY NOT be turned down unless there are exceptional circumstances. If auditions are continually refused without good reason, the Client will be taken off D&V Castings books.
You must continually update your availability with us and give any dates unavailable for auditions and/or work. If you do not keep us informed and we must turn down auditions or work because of this, we may consider this to be an unacceptable refusal of work, and we will send notification to take you off our agency’s books. Please also update telephone/mobile numbers and email addresses when necessary.
Children aged 16 and under will be accompanied on all professional engagements by parents or licensed chaperones and are expected to arrive punctually for all auditions and engagements. Parents may not remain on set with any child unless they are acting as the Childs professional chaperone. No other person (including other children) may be on set or in the care of the chaperone whilst a child is working.
All children and chaperones represented by us are always expected to behave professionally. It is the responsibility of the chaperone to ensure that the child is behaving appropriately and address immediately any concerns. Any unprofessional behaviour, including, but not limited to threatening and violent behaviour, reported to us may result in the child being taken off D&V CASTING books.
D&V Casting hold personal information for Clients / Children and Parents in a secure location. If at any time you wish your details deleted from our records, please advise us in writing and we will remove with immediate effect.
Children/Clients registered with D&V Casting may not attend any independent auditions without prior permission from us, excluding those advised by/to D&V Casting and may not be registered with any other agency under any circumstances unless previously requested in writing and agreed.
It is the requirement & condition of D&V Casting that Artists and any child age 4 and above register with Spotlight. Spotlight is the main portal where Casting Directors look for Clients and Children can only become members if registered with an Agent. The fee is payable to Spotlight and Agents do not receive any money from this. Clients and older Children are required to have professional up to date photographs taken every year, especially if there has been a growth spurt or a major change in the way your child looks. Babies and toddlers should have their photos updated every six months and are not expected to have professional photos taken as they are changing all the time. Clients will be required to update details, photographs and sign and return Terms and Conditions / Release yearly to renew. 30 days notice to be advised in writing should you wish to no longer be represented by D&V Casting.
Children or Artists who are required to register with D&V for an unusual job needing specific/unique skills will not need to join Spotlight. If they wish to be considered for other roles and remain with D&V Casting, then membership to Spotlight may be requested. Siblings/family groups may also be represented but do not need to members of Spotlight.
Please note: Babies may need to go into a casting in nappies, and on the shoot, they may have a baby massage/be bathed/cuddled/have their nappies changed/be pushed in a pushchair by Adult cast to be their parent(s). All our Adult Clients will be required to subscribe to the renewal DBS online subscription service.
Liability / Disclaimer
By being represented by D&V Casting you agree that D&V Casting shall not be liable for any loss or damage whatsoever arising directly or indirectly from any castings obtained or roles offered and undertaken, including, without limitation, damage for loss of profits, loss of business, or any other consequential or pecuniary loss (even where we have been advised of the possibility of such loss or damage).
You agree and acknowledge that you are solely responsible for evaluating any services offered by us. You acknowledge any bookings or services made with a third party via D&V Casting shall be subject to the terms and conditions and privacy policies of the third party supplying the service concerned and that we will not be a party to or in any way responsible for or liable to you in respect of any transactions between you and third parties.
If you breach these terms and conditions, we may suffer loss. You agree to indemnify us against any and all claims, actions, suits, or proceedings, as well as any and all losses, liabilities, damages, costs, and expenses (including reasonable legal fees) arising out of any non-compliance by you with these terms and conditions.
These terms and conditions (as amended from time to time) together with any document expressly referred to in them comprise the entire agreement between you and us.
Each provision of these terms and conditions shall be construed separately, applying, and surviving even if for any reason one or other provisions is held to be inapplicable or unenforceable in any circumstances.
No waiver by us shall be construed as a waiver of any preceding or succeeding breach of any provision.
These terms and conditions shall be governed by English law and you submit to the exclusive jurisdiction of the English Courts.
I (the undersigned) hereby grant D&V Casting the right to video and photograph me, to record my voice, performances, poses, actions, plays and appearances, and use any resulting material, including my picture, photograph, silhouette and other reproductions of my physical likeness in connection with running a successful Agency and in the promotion of the Actor/Performer/Model/Entertainer.
I hereby grant to D&V Casting, its successors, assigns and licensees the perpetual right to use, as you may desire, all still and motion pictures and sound track recordings and records which you may make of me or my voice, and the right to use my name or likeness in or in connection with the exhibition, advertising, exploiting and / or publicising of the picture.
I agree that I will not assert or maintain against D&V Casting, your successors, assigns and licensees, any claim, action, suit or demand of any kind or nature whatsoever, including but not limited to those grounded upon invasion of privacy, rights of Publicity or other civil rights, or for any reason in connection with your authorised use of my physical likeness and sound as provided.
By my signature here I understand that I will, to the best of my ability, adhere to the Terms of Business agreed prior to registration with D&V Casting.
I hereby certify and represent that I am over 18 years of age and have read the foregoing and fully understand the meaning and effect thereof.
Many thanks for choosing D&V.....we will try to provide the stepping stone that Artists need... wishing you every success!
Kind regards D & V Casting